Privacy Policy

Dignitaries Academy

Effective Date: October 2026

At Dignitaries Academy, we are committed to protecting the privacy and personal information of our students, parents, guardians, and website visitors. This Privacy Policy explains how we collect, use, store, and protect personal information.

1. Information We Collect

We may collect the following types of information:

  • Student personal details (name, date of birth, gender, nationality, etc.)
  • Parent/Guardian contact information (name, phone number, email, address)
  • Academic and educational records
  • Medical information relevant to the student’s welfare
  • Emergency contact details
  • Payment and fee-related information
  • Information submitted through our website forms (e.g. admission enquiries, enrollment forms)
  • Website usage data (such as IP address and browser type) through cookies

2. How We Use Your Information

We use the information we collect to:

  • Process admissions and enrollment applications
  • Manage student academic records and progress
  • Communicate with parents and guardians about school matters
  • Ensure the safety, health, and welfare of students
  • Process fee payments and issue receipts
  • Improve our website and services
  • Comply with legal and regulatory requirements

3. Sharing of Information

We do not sell or rent personal information. We may share information only in the following cases:

  • With staff and teachers who need the information to support the student
  • With relevant educational authorities when required by law
  • With service providers who assist us (e.g. payment processors), under strict confidentiality
  • When required by law or to protect the safety of students and staff

4. Data Security

We take reasonable technical and organizational measures to protect personal information against unauthorized access, loss, or misuse. Access to student and parent data is restricted to authorized personnel only.

5. Children’s Privacy

As a school, we handle children’s personal information with extra care. We only collect information that is necessary for educational and welfare purposes, and we involve parents/guardians in decisions regarding their child’s data.

6. Cookies and Website

Our website may use cookies to improve user experience and analyze website traffic. You can choose to disable cookies through your browser settings.

7. Your Rights

Parents and guardians have the right to:

  • Request access to the personal information we hold about them or their child
  • Request correction of inaccurate information
  • Request deletion of information where appropriate and legally allowed

To exercise any of these rights, please contact us using the details below.

8. Updates to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated effective date.

9. Contact Us

If you have any questions about this Privacy Policy or how we handle personal information, please contact us:

Dignitaries Academy
Kokrobite, Ghana
Email: info@dignitariesacademy.net
Phone: 053 580 0756

Thank you for trusting Dignitaries Academy with your information.